Rules of Procedure

I. GENERAL PROVISIONS

RULE 1 – Rules of Procedure

  1. The Cluj-Napoca International Model United Nations Rules of Procedure (hereinafter the “NapoMUN Rules”) are not subject to change and shall be considered adopted prior to the beginning of the conference.
  2. In case of conflict between a general rule of the NapoMUN Rules (Chapters I-VI) and the special rules of a committee, the latter shall prevail.

RULE 2 – Languages

English shall be used as the official working language of the conference.

RULE 3 – Representatives

For the purpose of the NapoMUN Rules, Delegates and Observers will be referred to as “Representatives.”

RULE 4 – Credentials

The NapoMUN Secretariat has accepted the credentials of Delegates and Observers prior to the opening of the conference. Actions relating to the alteration of rights of any Staff Member, Delegate or Chairperson may exclusively be initiated by the Secretary-General.

RULE 5 – Delegates

  1. Each Member State may be represented by one delegate per committee.
  2. The Delegates shall have speaking and voting rights on all matters in the committee they belong to.

RULE 6 – Observers

The Representatives of an accredited NapoMUN Observer (states, Non-governmental Organizations, International Organizations) shall have the same rights as a Delegate except the right to vote on any substantive matter, sign or sponsor Draft Agendas, Draft Resolutions or Amendments.

RULE 7 – Chairpersons

  1. The Chairperson shall preside over the committee. The Chairperson shall declare the opening and closure of each committee session, compose the Speakers’ list, propose the limitation of speaking time, grant the right to speak and announce decisions.
  2. The Chairperson acts in an equitable and objective manner, observes the NApoMUN Rules and shall have complete jurisdiction of the proceedings in the committee and of maintenance of order during the meetings. The Chairperson shall have the right to rule out points and motions put forward by Representatives, unless otherwise provided in the NapoMUN Rules. The Chairperson may advise the Representatives on substantive and procedural matters in order to enable the good functioning of the committee.
  3. The Chairperson has the right to suspend the committee meeting for a limited time, which he/she must indicate beforehand. This right is not subject to appeal.
  4. The Chairperson’s interpretation of the NapoMUN Rules shall prevail. Rule 8 Paragraph 3 is reserved.

RULE 8 – Secretariat

  1. The Secretary-General shall have the rights described hereinafter in all meetings of the committees. The Secretary-General may nominate a deputy to act in his place.
  2. The Secretary-General may at any time make oral and written statements to a committee concerning any question under consideration.
  3. The Secretary-General’s interpretation of the NapoMUN Rules shall prevail. The Secretary-General shall, in his/her interpretation, take into consideration equality of treatment and the good functioning of the conference. The Secretary-General is entitled to adopt measures not stated herein, if he/she considers it necessary.
  4. The Secretariat shall:
  5. Assist the Chairpersons, the Secretary-General and the Crisis Manager;
  6. Receive, correct and circulate documents;
  7. Have custody of the documents in the archives;
  8. Generally perform all other work that may be required for the good functioning of the conference.

  II. AGENDA

RULE 9 – Provisional Agenda

A Provisional Agenda for the committee session will be set by the Chairpersons and communicated to the Representatives prior to the opening of NapoMUN.

RULE 10 – Adoption of the Agenda

A Speakers’ List will be opened in order to debate upon the Agenda. The Speakers’ List shall be opened automatically by the Chairperson at the beginning of the session.

  1. Any Delegate may introduce a Draft Agenda that can alter the order of items on the Provisional Agenda. No additional items may be added to or deleted from the Provisional Agenda. Three (3) sponsors are required for the Draft Agenda to be considered.
  2. When the Speakers’ List is exhausted or a Motion for Closure of the Debate passes, the Chairperson determines the order in which the Draft Agendas are voted upon. The Draft Agenda which alters the Provisional Agenda the most is considered first, while the Provisional Agenda is voted upon last. The first Draft Agenda that gathers a two thirds (2/3) majority first shall be adopted. Discussions about the Agenda cease and the debate is moved to the first item on the Agenda.
  3. If no Agenda is adopted during voting procedure, the debate on the Agenda shall resume and a new Speakers’ List shall be established.
  4. If a committee fails to adopt an Agenda within a time frame the Secretary-General considers reasonable, he/she shall set the Agenda.
  5. The Agenda adopted at the beginning of the conference shall remain throughout the whole duration. The inclusion of an urgent Agenda item at the discretion of the Chairpersons or the Secretary-General is reserved.

III. CONDUCT OF BUSINESS

RULE 11 – Quorum

  1. For most councils two thirds (2/3) of the members of the council are required in the room in order to start the session. The exact number and the option to change that number is the responsibility of the Secretary-General.
  2. In order to establish presence, the Chairpersons shall proceed to a roll call prior to the opening of the meeting. The roll call shall take place in English alphabetical order. Delegates may state present or present and voting. Delegates stating present and voting cannot abstain when voting on substantive matters.

RULE 12 – Speakers’ List

  1. If not decided upon differently, formal debate rules apply. The Chairpersons shall keep the Speakers’ List, which determines the order of speeches.
  2. A Representative may request to have his/her name put on the Speakers’ List by raising their placard or by setting their placard vertically on the table.
  3. If circumstances do not allow clearly determining which Representative has raised his/her placard first, the Chairperson shall decide the order of the Speaker’s List by taking into account considerations of equity and the good functioning of the committee.
  4. A Representative which has already been added to the Speakers’ List cannot be added again until they finish their speech.

RULE 13 – Speeches

  1. No Representative may address a committee without having previously been recognized by the Chairperson.
  2. The Chairperson limits the time allotted to each speaker. A Representative may at any time when the floor is open, but not during speeches, introduce a Motion to Change the Speaking Time. This motion is non-debatable and passes at the discretion of the Chairperson. The decision of the Chairperson is not subject to appeal.
  3. If a Representative addresses the committee without permission, exceeds the allotted time for the speech, makes irrelevant of offensive statement, or violates the NapoMUN Rules in any other way, the Chairperson may call him/her to order.

RULE 14 – Yields

  1. A Representative who was granted the right to speak by the Chairperson may yield his/her remaining time either to another Representative, to questions or back to the Chairperson.If the time is yielded to another Representative he/she must be asked if he/she accepts the yield. If the Representative yields the time for questions the Chairperson designates the Representatives that may ask questions. Comments and statements are not in order.
  2. A yield to a yield is out of order.

RULE 15 – Point of Personal Privilege

A representative may at any time introduce a Point of Personal Privilege in order to remove a personal discomfort that impairs him/her to take part in the proceedings, by clearly stating his/her complaint. The Chairperson can rule out a Point of Personal Privilege. The decision of the Chairperson is not subject to appeal.

RULE 16 – Point of Order

  1. A representative may at any time raise a Point of Order to complain about improper parliamentary procedure. The Chairperson may rule out a point of order. The decision of the Chairperson is not subject to appeal. A Point of Order to a Point of Order is out of order.
  2. The Representative may not speak about substantial matters while calling for a Point of Order, only about the incorrect appliance of the NapoMUN Rules.

RULE 17 – Point of Parliamentary Inquiry

A Representative may ask for a Point of Parliamentary Inquiry at any time when the floor is open, but not during a speech. The Point of Parliamentary Inquiry is used in order to clarify a technical aspect concerning the NapoMUN Rules. The Chairperson has to respond to the inquiry and attempt to clarify the matter.

RULE 18 – Right of Reply

  1. A Representative whose personal or national integrity has been infringed by another Representative may, after the latter’s speech, request a Right of Reply. The Chairperson shall decide upon the request immediately and may or may not grant it. The decision of the Chairperson is not subject to appeal. If the Right of Reply is granted the allotted speaking time is one (1) minute.
  2. Right of Reply to a Right of Reply is out of order.

RULE 19 – Motion for a Moderated Caucus

  1. The Moderated Caucus interrupts formal debate for a specified time. No Speakers’ List shall be kept. A representative may ask to take the floor by raising their placard. The Chairperson designates the speakers taking into consideration equity and the good functioning of the committee. The Chairperson has the right to limit the speaking time. The decision of the Chairperson is not subject to appeal.
  2. The Motion for Moderated Caucus may be introduced at any time the floor is open, but not during a speech. When called by the Chairperson the Representative shall rise and state the purpose, overall duration and individual speaking time for the motion. The Motion for a Moderated Caucus requires a second, is not debatable and needs a simple majority in order to pass. The Chairperson may rule out the Motion for a Moderated Caucus. The decision of the Chairpersons is not subject to appeal.
  3. If multiple Motions for a Moderated Caucus are on the floor at the same time, they shall be voted upon in order of disruptiveness in relation to the Formal Debate, beginning with the most disruptive. Final interpretation on which Moderated Caucus is to be considered more or less disruptive is upon the discretion of the Chairperson.
  4. A Moderated Caucus may be extended once upon the discretion of the Chairpersons. This includes the Chairperson’s right to put the extension up for a Procedural Vote. The extension shall not be longer than the original total time of the Moderated Caucus.

RULE 20 – Motion for an Unmoderated Caucus

  1. The Unmoderated Caucus interrupts a formal debate for a specified time. It is used for informal debates, negotiations and drafting.
  2. The Motion for Unmoderated Caucus may be introduced at any time the floor is open, but not during a speech. When called by the Chairperson, the Representative shall rise and state the purpose and overall duration of the motion. The Motion for an Unmoderated Caucus requires a second, is not debatable and needs a simple majority in order to pass. The Chairperson may rule out the Motion for an Unmoderated Caucus. The decision of the Chairpersons is not subject to appeal.
  3. If multiple Motions for an Unmoderated Caucus are on the floor at the same time, they shall be voted upon in order of disruptiveness in relation to the Formal Debate, beginning with the most disruptive. Final interpretation on which Unmoderated Caucus is to be considered more or less disruptive is upon the discretion of the Chairperson.
  4. An Unmoderated Caucus may be extended once upon the discretion of the Chairpersons. This includes the Chairperson’s right to put the extension up for a Procedural Vote. The extension shall not be longer than the original total time of the Unmoderated Caucus.

RULE 21 – Motion for an Extension

  1. The Motion for Extension is used in order to extend the time for a previous Moderated Caucus or Unmoderated Caucus and can be introduced right after the Moderated or Unmoderated Caucus has elapsed. When called by the Chairperson, the Representative shall rise and state the overall duration of the motion, which may not exceed the overall time for the previous Motion, individual speaker time remains the same. The Motion for an Extension requires a second, is not debatable and needs a simple majority in order to pass. The Chairperson may rule out the Motion for Extension. The decision of the Chairpersons is not subject to appeal.
  2. There cannot be a Motion for Extension for a previous Motion for Extension.

RULE 22 – Motion for Suspension

  1. The Motion for Suspension of the meeting suspends the meeting for the day.
  2. A Representative may at any time when the floor is open, but not during a speech, introduce a Motion for Suspension. The Motion requires a second and a simple majority in order to pass. The Chairperson may rule the Motion out of order. The decision of the Chairperson is subject to appeal.
  3. The Appeal is debatable and it needs two (2) speakers in favor and two (2) speakers against. It needs a qualified majority (2/3) to pass.
  4. The Motion for Suspension is debatable. It needs two (2) speakers in favor and two (2) speakers against.

RULE 23 – Motion for Adjournment

  1. The Motion for Adjournment suspends the meeting until the following year.
  2. A Representative may at any time when the floor is open, but not during a speech, introduce a Motion for Adjournment. The Motion requires a second and a simple majority in order to pass. The Chairperson may rule the Motion out of order. The decision of the Chairperson is subject to appeal.
  3. The Appeal is debatable. It needs two (2) speakers in favor and 2 (two) speakers against. It needs a qualified majority (2/3) to pass.
  4. The Motion for Adjournment is debatable. It needs two (2) speakers in favor and two (2) speakers against.

RULE 24 – Closure of Debate

  1. A Representative may at any time when the floor is open, but not during a speech, introduce a Motion for Closure of Debate. The Motion requires a second and a two thirds majority (2/3) in order to pass. The Chairperson may rule the Motion out of order. The decision of the Chairperson is subject to appeal.
  2. The Appeal is debatable. It needs two (2) speakers in favor and 2 (two) speakers against. It needs a qualified majority (2/3) to pass.
  3. The Motion for Closure of Debate is debatable. It needs two (2) speakers in favor and two (2) speakers against.

RULE 25 – Precedence of Points and Motions

Points and Motions will be considered in the following order of preference:

1. Points in order at any time, including during speeches:

a.Point of Personal Privilege (Rule 15)

b.Point of Order (Rule 16)

2. Point in order when the floor is open:

a. Point of Parliamentary Inquiry (Rule 17)

3.Non-debatable Motions in order when the floor is open:

a.Motion for Unmoderated Caucus (Rule 19)

b.Motion for Moderated Caucus (Rule 20)

c.Motion for Extension (Rule 21)

d.Motion to Change the Speaking time (Rule 13)

4.Debatable Motions in order when the floor is open:

a.Motion for Suspension of the Meeting (Rule 22)

b.Motion for Adjournment of the Meeting (Rule 23)

c.Motion for Closure of Debate (Rule 24)

IV. RESOLUTIONS

RULE 26 – Working Papers

The Working Paper has a free format. It can be distributed to the committee after it has been approved by the Chairperson and has been assigned a number. Working Papers do not require sponsors or signatories.

RULE 27 – Draft Resolutions

  1. The Draft Resolution may be introduced to the committee after it has been approved by the Chairperson and the Secretary-General has assigned a number. A document that has not been approved by the Chairpersons and the Secretary-General may not be referred to as Draft Resolution.
  2. Sponsors are recognized as the writers of the Draft Resolution. Minimums of three (3) sponsors are required in order for the Draft Resolution to be approved. Sponsors may not vote against the Draft Resolution.
  3. Signatories are Representatives who support the discussion on the Draft Resolution. A Draft Resolution must have three (3) signatories in order to be discussed. Signatories may vote against the Draft Resolution.
  4. Delegates may add or remove their name from the list of Sponsors or Signatories during the debate by submitting a written request to the Chairpersons.
  5. More than one Draft Resolution may be on the floor at any given time.
  6. Observers may not be sponsors or signatories of Draft Resolutions.

RULE 28 – Introducing a Draft Resolution

If a Draft Resolution has been approved by the Chairpersons and the Secretary-General and it has been assigned a number, it may be introduced by Chairperson to the committee. The introduction of a Draft Resolution shall be limited to reading by one of the Sponsors solely the operative clauses, followed by a five (5) minutes Moderated Caucus on technical matters. Substantive questions or statements are not in order at this time.

RULE 29 – Withdrawal of a Draft Resolution

A Draft Resolution may be withdrawn at any time by all its Sponsors before voting upon it has commenced. The request for withdrawal should be submitted in written form to the Chairperson. A Draft Resolution may not be withdrawn if there are Unfriendly Amendments to it on the floor.

 V.AMENDMENTS

RULE 30 – Amendments

  1. Amendments to preambulatory clauses are out of order.
  2. Grammatical, spelling and formatting errors in the Draft Resolution will be corrected without a vote. The final decisions on corrections rest at the discretion of the Chairperson.
  3. Substantive Amendments may be considered “friendly” if these have the approval of all the Sponsors. Friendly Amendments are incorporated immediately into the Draft Resolution without being voted upon.
  4. Substantive Amendments which are not approved by all the Sponsors are considered “Unfriendly”. Unfriendly Amendments require two (2) Sponsors in order to be submitted in writing to the Chairperson for approval. A simple majority is required for the Unfriendly Amendments to pass.
  5. Amendments to Amendments are out of order.

RULE 31 – Withdrawal of Amendments

An Amendment may be withdrawn by its Sponsors at any time before voting procedure commences. This request shall be submitted in written form to the Chairpersons.

VI. VOTING

 RULE 32 – Voting Procedure

  1. In the case the Speakers’ List has been exhausted or when a Motion for Closure of Debate has been passed, Draft Resolutions, Unfriendly Amendments and draft Agendas on the floor will automatically be put to vote. If there is no Draft Resolution on the floor, the committee shall automatically move to the next topic on the Agenda.
  2. Each Representative shall have one (1) vote, which may be “Yes”, “No”, “Abstain” or “Pass”. Rule 6 concerning the status of Observers is reserved. Representatives recognized as “present and voting” may not abstain. The Representatives who have Passed will be asked to state their vote after all the other Representatives have voted and he/she cannot abstain.
  3. During voting procedure the room is sealed, laptops are closed, no person may exit or enter the room and Representatives must abstain from communicating in any form. The voting procedure may only be interrupted by Points of Personal Privilege.
  4. If not stated otherwise the Representatives may vote by raising their placards.

RULE 33 – Required Majority

  1. A procedural or substantive matter requiring simple majority shall be passed when half plus one (50% + 1) of the Representatives vote in favor. If the number of votes are equally divided the matter shall be regarded as rejected.
  2. A procedural or substantive matter requiring a qualified majority shall pass by two thirds of the present Representatives. If the voting is divided exactly the matter shall be regarded as passed.
  3. Representatives which abstain from voting are considered as not voting and thus not counted in the final result.

RULE 34 – Motion for a Roll Call Vote

  1. Prior to the Start of the voting procedure on a Draft Resolution, a Delegate may request a Roll Call Vote. The Motion will be automatically accepted unless ruled out by the Chairperson. The decision of the Chairperson is not subject to appeal.
  2. A Roll Call Vote takes place in English alphabetical order starting with the state which’ name is drawn by lot by the Chairperson. Upon calling of their states, the Representatives must reply with “Yes”, “No” or “Abstain”. Should they wish to explain their vote after the end of the voting procedure, the Representatives may respond “Yes with Rights” or “No with Rights”. In case the Representative Abstains or Passes they cannot vote with rights. The allotted time for explaining the vote and the number of Representatives who are granted the Rights remains under the discretion of the Chairperson. The decision of the Chairperson is not subject to appeal.

RULE 35 – Motion to Divide the Question

  1. Prior to the Start of the voting procedure on a Draft Resolution, a Delegate may request a Motion to Divide the Question to vote on an individual or group of operative clauses.
  2. A delegate must specify how she/he wishes to divide the operative clauses during her/his motion. Should there be more than one motion to divide the question on the floor, the Council shall vote first on the one that suggests the most radical division and continue in this descending pattern. The Chairpersons shall recognize two (2) speakers in favor and two (2) speakers against the first motion to divide the question for a speaking time of thirty (30) seconds each. A simple majority is required to pass the motion. If the motion passes, subsequent Motions to Divide the Question will be ruled out of order, and the council will proceed to vote on the draft Conclusion in the manner suggested in the motion.
  3. If the motion fails, the remaining motions made will be considered in accordance with the above procedure. The divided section that fails during voting will be taken out of the final Draft Resolution. Only those sections that have been passed shall remain. The Council will then proceed to vote upon the new final Draft Resolutions as a whole after all the divisions have been voted on. If all operative clauses fail, the Draft Resolution, as a whole, fails.
  4. Motions to Divide the Question will be ruled out of order when concerning Amendments, Pre-ambulatory Clauses, or Draft Agendas.
  5. Motions to Divide the Question and Motions for a Role Call Vote are not in collision. Should a Motion for a Role Call vote be passed prior to the Division of the Question, every division shall be voted upon by means of a Roll Call Vote.

RULE 36 – Voting on Amendments

  1. When Unfriendly Amendments are on the floor these shall be voted upon first.
  2. If there are more Unfriendly Amendments on the floor the Chairperson shall decide on which to vote first. The order of voting starts from the least similar to the Draft Resolution and moves gradually. Should it happen that the adoption of one Amendment implies the rejection of another one, the latter shall not be put to vote. The committee will consider a Draft Resolution including all adopted Amendments.

RULE 37 – Order of Voting

If there are more Draft Resolutions on the floor concerning the same issue, they shall be voted upon in the order they were introduced.

VII. SPECIAL RULES APPLICABLE TO THE SECURITY COUNCIL

RULE 38 – Votes in Security Council

  1. For all votes in the Security Council (both procedural and substantive), nine (9) “Yes” votes are required. In case not all the Representatives are present for the council meeting, the Secretary-General may move to change this with qualified majority. The decision rests solely on the Secretary-General and it is not subject to appeal.
  2. During voting on procedural matters there are no veto rights. During substantive matters the Permanent 5 members (China, USA, UK, France, Russian Federation) may vote either Yes or Abstain in order for a Draft Resolution, Amendment or Draft Agenda to pass.
  3. The “Veto” vote refers to the use of veto power from one state from the Permanent 5. If one of these states votes “No” than the Draft Resolution, Amendment or Draft Agenda fails even if it had 9 “Yes” votes.

RULE 39 – Closed Door Session

  1. During a Closed Door Session only Representatives of the Member States, the Chairpersons, the Secretariat and persons authorized by the Secretary-General may attend the meeting. The time for the Closed Door Session is specified by the Chairperson. Rules for the Moderated Caucus shall apply.
  2. A Representative may ask for a Motion for a Closed Door Session at any time the floor is open, but not during speeches. The Motion requires a second, is not debatable and shall immediately be put to vote. It needs a qualified majority (2/3) in order to pass. The Chairperson may rule out the Motion. The decision of the Chairperson is not subject to appeal.
  3. The time for a Closed Door Session may be extended once.

RULE 40- Motion for Permanent Members Meeting

  1. A Representative may at any time when the floor is open, but not during speeches, introduce a Motion for a Permanent Members Meeting (P5 meeting). A time and a topic must be introduced with the motion.
  2. During a P5 meeting the seating order shall be changed, so that the five permanent members shall sit in a close circle in the middle of the room. They may not take any electronic devices with them. The non-permanent members as well as other representatives shall sit at their places surrounding the permanent members.
  3. The P5 shall be in the status of an Unmoderated caucus, while the other representatives may only communicate via notes. Notes send to the Permanent Members are in order.
  4. The time proposed for this motion shall not exceed 20 minutes, and the meeting may be extended only once.

RULE 41 – Special Powers

The Security Council may appoint a Commission or Committee or a Rapporteur for a specific question.

RULE 42 – Presidential Statement

The Security Council may choose to issue a Presidential Statement on issues not warranting a Resolution. The Statement may either be produced as “Presidential Statement” or as “Presidential Statement of Consensus”. 

VIII. SPECIAL RULES APPLICABLE TO THE HUMAN RIGHTS COUNCIL

RULE 43 – Special Procedures

  1. The Human Rights Council may appoint a Special Rapporteur, an independent expert or a working group to examine, monitor, advice and publicly report on a situation specific to a country or a territory, entitled as country mandates, or on a thematic issue of human rights violations, entitled a thematic mandate.
  2. The scope and length of mandate are set out in the Resolution of the Human Rights Council.
  3. Mandates may include consulting studies, providing advice on a technical cooperation, responding to individual complaints, and engaging in general promotional activities. All mandate holders are required to report on their activities to the Council on an annual basis.

 IX. SPECIAL RULES APPLICABLE TO THE EUROPEAN COUNCIL

RULE 44 – Adherence of the Rules of Procedure

  1. The General Rules of Procedure apply to the European Council unless indicated otherwise.
  2. The Secretary-General and The Crisis Manager have all authorities allotted to them by the General Rules of Procedure over the European Council.

RULE 45 – Conclusions

  1. At NAPOMUN, the European Council does not pass resolutions, but legally binding conclusions. In this, the Committee shall act within of the institutional and legal Constraints of the European treaties, but is free to surpass this framework in the case of a conclusion on the External Action of the European Union. Nevertheless, Members of the Council are strongly advised to only work within the scope of competences granted to them by the existing TEU and TFEU.
  2. The conclusions will follow the pattern of a UN resolution, and the same rules apply for both.

RULE 46 – High Representative of the European Union for Foreign Affairs and Security Policy

The High Representative of the European Union for Foreign Affairs and Security Policy may vote on substantive matters and sponsor as well as sign Draft Conclusions.

RULE 47 – Quorum

When establishing the presence, delegates of the European Council may only state to be “present”.

RULE 48 – Majorities

1. The European Council decides on all substantive matters with a consensus. Within the scope of this article, “consensus” shall be understood as having no votes against.

a. Abstentions, however, do not affect the passing of a determined Substantive Matter.

2. If the matter falls within the External Action of the European Union, unanimity will however be required. Within the scope of this article, “unanimity” shall be understood as having no votes against and no abstentions.

RULE 49 – Experts

The European Council may decide to invite experts of an agenda issue to the floor for a statement or questioning. Experts have the right to refrain from answering proposed questions. Experts may submit written statements to the European Council upon their own discretion.